Facilities Supervisor

The incumbent performs routine building maintenance and janitorial tasks. He/she maintains buildings/surrounding grounds in a clean/neat condition. Oversees the work of facilities technicians as needed. Work is performed in accordance with standardized procedures or prior instructions. Work is regional and at multiple locations

SUPERVISION:

Received: Works under the supervision of the Facilities Director and/or site Manager. Work is reviewed, while in process and upon completion for accuracy and compliance with limited instructions.

Exercised: Individual provides general supervision for Facilities Technician’s as needed

RATE: $24.03-$27.72 (Experience will be considered)

JOB RESPONSIBILITIES:

(This list of duties may not include all tasks, but is generally representative of such duties.)

• Performs needed maintenance on buildings and grounds, such as replacing locks, inserting window panes, oiling or lubrication of hinges, adjusting various pieces of equipment, minor plumbing and incidental electrical repairs, light carpentry, painting, when directed by a supervisor or written work order.

• Performs needed maintenance and repairs in vacant units for unit turnover including but not limited to painting, cabinet removal or repair, countertop removal, carpet cleaning, patching drywall, miscellaneous electrical and plumbing.

• Maintains grounds by selecting the proper tools, implements and/or equipment to perform a variety of tasks, such as pruning shrubs and trees, re-seeding bare spots in lawns, fertilizing the grounds, spraying insecticide on shrubs and trees, removing snow and ice and other tasks associated with grounds maintenance.

• Will assist the Facilities Director in the management of all facilities and the administration of all CAPHR programs and policies.

• Will provide guidance and hands-on training for Facilities Technicians as needed

• Will supervise facilities technicians as needed.

• Performs preventive maintenance on equipment and buildings, per established schedules; Maintains paperwork to include logs of work completed in each apartment, work orders, duties performed and assists in creating any necessary schedules.

• Performs daily routine custodial and janitorial tasks, such as emptying waste baskets, washing windows, lifting containers and carrying them out of buildings, vacuuming/shampooing rugs and carpets, stripping wax from floors, assisting in the moving of furniture or equipment, clean all common areas, which includes bathrooms, community room, kitchen, laundry room, library, hallways and similar tasks.

• Applies appropriate solvents and solutions, such as detergents, soaps, scouring powders, waxes, polishes, etc., according to best practice procedures.

• Contacts vendors for repairs and estimates/quotes.

• Verifies vendor job completions a workmanship.

• The incumbent will have oversight and coordination of subcontractor work while on site.

• Performs a number of routine security functions, such as checking to make certain that designated offices and buildings are secured at specific times of the day and night, as assigned by his/her supervisor.

• Maintains work orders in a digital work order system daily.

• Will follow the On-Call Work Site Coverage Availability Procedure;

• Will travel, based upon agency needs, to other CAPHR facilities and/or locations to perform assigned duties.

• Will be required to work extended hours as needed to meet agency requirements;

• Be familiar with HUD Facility Regulations and Fair Housing Regulations, as they pertain to maintenance functions.

• Will fill out order forms, purchase justification memos and PO requests.

• Responsible for having adequate knowledge of all CAPHR programs and normally gathers sufficient intake information to make referrals to other CAPHR programs beneficial to the client, his/her family, or friends.

• Will maintain the confidentiality of clients and staff in accordance with CAPHR policies and procedures.

• Abides by all CAPHR Safety policies and procedures.

• Presents a positive and professional image of CAPHR with colleagues and within the community.

• Performs other duties as assigned.

REQUIRED SKILLS AND ABILITIES:

• Knowledge of methods and practices used in janitorial or custodial and maintenance work; 

• Knowledge of proper use of a variety of special cleaning and sanitizing solutions and solvents. 

• Ability to read signs and follow oral and written instructions.

• Ability to move heavy furniture, supplies and equipment.

• Required to be in good physical condition.

• Manual dexterity is needed.

• Ability to use common cleaning tools and equipment.

• Ability to operate lawn care and snow removal equipment. 

• Knowledge of basic maintenance of buildings including minor electrical, carpentry, plumbing, painting and equipment maintenance.

• Ability to lift seventy-five (75) pounds. 

• Ability to use smart phone and computer with software and applications

• Ability to check and respond to emails, phone calls and text messages regularly

• Ability to use, manage, edit and maintain an Outlook calendar via phone or computer

• Ability to work well with others and communicate properly with colleagues and clients

• Must maintain valid driver’s license and have reliable transportation

• Good time management skills and ability to identify building needs

EDUCATION AND/OR EXPERIENCE:

• A candidate is required to be in good physical condition with an ability to understand and follow oral and written instructions.
• The ability to read plans and manuals.
• Working knowledge of carpentry, painting, plumbing and electrical repairs is essential.
• General knowledge of equipment maintenance and repair is necessary.

PREFERRED EXPERIENCE:

• Past facility maintenance duties
• Employee supervision